Privacy Policy

Last updated: 2/23/2026

At AssociationHub, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our application.

1. Information We Collect

Personal Information

When you register for an account, subscribe to our services, or contact us, we may collect personally identifiable information, such as:

  • Name and Email Address
  • Phone Number
  • Billing Information (processed securely by Stripe)
  • Profile Picture (Avatar)

Association Data

In the course of using our service, you may input data pertaining to your association, such as:

  • Member rosters and contact lists
  • Financial transaction records (dues, disbursements)
  • Meeting minutes and constitutions
  • Voting records and poll results

2. How We Use Your Information

We use the information we collect primarily to provide, maintain, and improve our services. Specifically, we use it to:

  • Create and manage your account.
  • Process transactions and send related information (e.g., confirmations, receipts).
  • Provide customer support and respond to inquiries.
  • Send administrative information, such as updates to policies or maintenance notices.
  • Monitor and analyze usage trends and enhance the user experience.

3. Data Sharing and Disclosure

We do not sell, trade, or rent your personal identification information to others. We may share your information in the following situations:

  • Service Providers: With trusted third-party vendors (e.g., Google Cloud/Firebase, Stripe, Vercel) that perform services for us to operate the platform securely.
  • Legal Requirements: If required to do so by law or in response to valid requests by public authorities.
  • Business Transfers: In connection with any merger, sale of company assets, financing, or acquisition.

4. Data Security

We use administrative, technical, and physical security measures (including Google Firebase Security Rules) to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

5. Your Data Rights

You have the right to access, update, or delete the personal information we hold about you. You can generally manage this directly from your Account Settings page. If you require complete account data deletion, you may contact support.

6. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

7. Contact Us

If you have questions or comments about this Privacy Policy, please contact us through the application portal.